This role is 20-25 hours per week, but could be expanded depending on skill set and availability. Note: must include at least 3 hours a day of availability during East Coast business hours.

You’ll need to be available for 6-8 scheduled video calls each week, with the potential for additional ad hoc calls as needed. This includes a mix of daily huddles and working sessions (we are big on collaborative work).

The ideal candidate will excel in providing executive support while also handling secondary responsibilities in sales and marketing support.

This role is responsible for:

• Email Management: Organize and manage a busy email inbox for an executive, prioritizing important communications and proactively handling basic tasks.
• Calendar Management: Meticulously manage the executive’s calendar, including scheduling appointments, screening meeting requests, and ensuring thorough preparation for meetings.
• Meeting Coordination: Schedule and coordinate phone or Zoom meetings with executive-level clients, managing all related tasks including calendar invites and correspondence across time zones.
• Meeting Preparation and Follow-Up: Assist in preparing for client meetings, and tracking action items to ensure timely follow-up.
• B2B Inbound Sales Lead Processing: Efficiently process (adding info to our CRM) and route incoming sales leads, and schedule sales meetings.
• Microsoft Office Document Preparation: Proofread and format professional documents with a meticulous eye such as proposals, client agreement letters, and announcements. Requires intermediate to expert level skills with Word, PowerPoint, and Excel.
• LinkedIn Social Media Support: Use provided content to edit and schedule B2B social media posts using Hootsuite.

Required Skills:

• Business Communications: Strong written communication skills, with a proven track record in crafting precise and professional business emails in a B2B context. Ability to use and edit AI-generated text appropriately and with good judgement.
• Task Management: Excellent task management skills, with experience in tools like Wrike (or similar, such as Asana) and Monday.
• Time Management: Ability to complete tasks in reasonable and expected timelines, including ad hoc tasks that may require same day attention. Ability to escalate any tasks that may be requiring more time than anticipated.
• Microsoft Office: Intermediate to advanced Word, PowerPoint, and Excel skills are essential.

Additional skills that are not required but helpful:

• Experience working in marketing, market research, advertising or related fields, for familiarity with jargon.
• Experience in optimizing landing pages and sales funnels for improved lead generation and conversion.
• Skills in quality checking and maintenance of marketing materials and campaigns.
• Experience planning and supporting virtual events and webinars for B2B audiences.
• Intermediate or higher skills in any of the following: Canva, ConvertKit, Elementor, Hootsuite, Mailchimp, Monday, Instapage, Optimonk, Wrike, OpusClip, Hubspot, ClickFunnels, ElevenLabs, Adobe Premiere Pro.

What We Offer:

• Compensation of $30 per hour.
• Flexible work location: Primarily work from home with 2–3 in-person meetings per month at our Marlborough, MA office. (In-person meetings may be waived for exceptionally qualified candidates.)

If this sounds like a match, we would love to hear from you.