This role is 30 hours per week, exact hours can be tailored to your needs, but will be during East Coast business hours.

You’ll need to be available for 6-8 scheduled video calls each week, with the potential for additional ad hoc calls as needed. This includes a mix of daily huddles and working sessions (we are big on collaborative work).

The ideal contractor will excel in providing executive support while also handling secondary responsibilities in sales and marketing support.

This role is responsible for:

• Email Management: Organize and manage a busy email inbox for an executive, prioritizing important communications and proactively handling basic tasks.
• Calendar Management: Meticulously manage the executive’s calendar, including scheduling appointments, screening meeting requests, and ensuring thorough preparation for meetings.
• Meeting Coordination: Schedule and coordinate phone or Zoom meetings with executive-level clients, managing all related tasks including calendar invites and correspondence across time zones.
• Meeting Preparation and Follow-Up: Assist in preparing for client meetings, and tracking action items to ensure timely follow-up.
• B2B Sales Lead Processing: Efficiently process and route incoming sales leads, proactively seeking opportunities to schedule sales meetings.
• Microsoft Office Document Preparation: Proofread and format professional documents with a meticulous eye such as proposals, client agreement letters, and announcements. Requires strong skills with intermediate to advanced Word, PowerPoint, and Excel features.
• LinkedIn Social Media Support: Draft and schedule B2B social media posts from provided content, using Hootsuite.

Required Skills:

• Business Communications: Strong written communication skills, with a proven track record in crafting precise and professional business emails. Ability to use and edit AI-generated text appropriately and with good judgement.
• Task Management: Excellent task management skills, with experience in tools like Wrike (or similar, such as Asana) and Monday.
• Time Management: Ability to complete tasks in reasonable and expected timelines, including ad hoc tasks that may require same day attention. Ability to escalate any tasks that may be requiring more time than anticipated.
• Microsoft Office: Intermediate to advanced Word, PowerPoint, and Excel skills.

Additional skills that are not required but helpful:

• Experience working in market research or related fields, for familiarity with jargon.
• Experience in optimizing landing pages and sales funnels for improved lead generation and conversion.
• Skills in quality checking, development and maintenance of marketing materials and campaigns.
• Assist in planning and supporting virtual events and webinars.
• Coordinate interviews between contractors and clients, updating contract details in a shared database with our operations manager.
• Intermediate or higher skills in any of the following: Canva, Elementor, Hootsuite, Mailchimp, Monday, Instapage, Optimonk, Wrike, OpusClip, Hubspot, ClickFunnels, Adobe Premiere Pro.

Work Hours:

This contract is scoped at 30hrs per week. Flexible schedule, but consistent hours required, during East Coast business hours. For example, 9 to 3 or 10 to 4 daily.

What We Offer:

• Competitive compensation of $35 per hour.
• Flexible remote work environment.

If this sounds like a match, we would love to hear from you. In your cover letter please state with which tools and platforms you have intermediate or above skills, and precisely describe your skill level with Word, Excel, and PowerPoint.